How To Create a Payroll Schedule in QuickBooks?

Create a Payroll Schedule in QuickBooks

As we know QuickBooks Payroll is the best accounting software for your small, mid-size business and provides the best experience. Create Scheduled is one of the best features in QuickBooks Payroll because it will help so good back then. QuickBooks Payroll provides you with the necessary tools to make regular payroll and tax payments, although if you’ve never managed Payroll Schedule in QuickBooks and you need help this blog for you and also you get fast detail about this topic to join our QuickBooks Payroll Support service our support team helps you to create a Payroll Schedule in QuickBooks.

Know what are the pay schedule types

These are the pay schedules types you can assign to your employees:

  • Weekly: You can pay your employees on a particular day of the week. Maximum organization schedules paydays every Friday of the week, which makes 52 payouts per year.
  • An alternate week or Bi-weekly: you can pay your employees every two weeks. In this way, if you schedule payday every other Friday, which makes 26 payouts per year.
  • Two times in a month or Semi-monthly: you can pay your employees two times in a month. You can pay the 1st payment in the middle of the month, and the 2nd at the end of the month. The most common payouts day for this schedule is the 15th and 30th of the month. Which makes 24 payouts per year.
  • Monthly: you can pay your employees one time in a month on a particular, recurring date. Which makes 12 payouts a year.

Steps to Create Payroll Schedule:

One of your initial tasks will be to set up one or more payroll schedules in QuickBooks. These simply mandate your payroll time, creating a continuous calendar of payments. You can do this before entering employee information, although you can revisit those records to specify or change the current employee’s payroll schedule.

  • Opening the Employes menu.
  • then select Payroll Center.
  • Create Paychecks and Recent Payroll is a small gray bar that says Payroll Scheduled.
  • Click down arrow and then select New.
  • The new payroll Scheduled windows open.
  • In the first field, enter the name of your new payroll scheduled. 
  • Click the down arrow in the next filed and select the actual frequency. The pay period end date is the actual day that your pay period will expire.
  • Click on the small calendar icon and then hit enter it manually.
  • Next, QuickBooks wants to know exactly what the salary itself should look like. This is the day the salary will be paid out (or deposited directly) and your bank account should be ready for your payroll run.

Multiple Payroll Schedules in QuickBooks –

If your company pays multiple individuals then you can set up multiple payroll programs. However, each group should share the same pay frequency. You may want to do this, for example, you would prefer different payroll schedules in QuickBooks:

  • Employees who work in the same place or division
  • Recipients of paper checks and who have signed up for the direct deposit
  • Salaried and then hourly employees.

Allocating Payroll Schedules to Employee Records –

If you are using payroll schedules, then each employee must be assigned a specific payroll schedule. When your company hires new employees, or if for some reason you want to change someone to a different payroll schedule, you can add or modify this designation in this or its employee records.

To see where this Occurs

  • Open the Employees menu in the existing employee record.
  • Select the Employee Center.
  • Highlight a name and click on the edit icon in the top right.
  • In the edit employee window and Click on Payroll info.
  • Click the down arrow next to Payroll Schedule
  • And select the frequency you want
  • Click on add new to establish a new one.

Unscheduled Payrolls in QuickBooks –

QuickBooks does not mandate payroll schedules. If you only start them on your own, that’s fine. You do this by clicking the Pay Employee button in the Payroll Employee Center.

Even if you have established a payroll schedule, you can still run un-scheduled payroll, when you need to issue checks outside of regularly scheduled ones. You can do this even when, for example, you have to write a check for a bonus.

Go to the Payroll Center again and click on the Start Unselected Payroll button on the right side of the Payroll Schedule drop-down menu. QuickBooks then opens the payroll wizard that you are accustomed to with scheduled payroll.


In this blog, there are some steps telling how to Create a Payroll Schedule in QuickBooks. If you want to get more information about QuickBooks then contact us on our QuickBooks Support Phone Number.

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