How do I Set Up a New Employee in QuickBooks

Now it is easy to set up a new employee in QuickBooks so let’s start. QuickBooks is the best accounting software and also the environment- friendly. It helps you manage your business accounts, track inventory, and many more, so it best for use. Ok, let’s go to the main topic if you don’t understand how to change a new employee in QuickBooks and also new to it. Then you come to the right blog, this blog helps you to change your new employee. Below this paragraph, I will tell you the steps to change a new employee.

Guidelines to Create New Employee –

First, go to Employees and then Employee Center and go to Add Employee.

All information is divided into four sections:

  1. Personal information.
  2. Address & Contact information.
  3. Payroll information.
  4. And employment information also.

Personal information:

  • Enter Employee’s Legal Name.
  • Edit Print Setting.
  • Input Print Settings.
  • Input Employee’s Social Security Number.
  • Select Employee’s Gender.
  • Record Employee’s Date of Birth.
  • Select Employe’s Marital Status.
  • Mark Employee’s Citizenship.
  • Select the Employee’s Ethnicity.
  • Enter any disability information (If Applicable).
  • Add I-9 information.
  • And mark Employe’s Military Status also.
  • Enable Payroll (Optional).

Address & Contact Information:

  • Enter Employee’s Address.
  • Insert Employee’s Phone Number.
  • Add Employee’s Email.
  • Record Employee Details.
  • Enter Emergency Contacts.
  • Add Employee ID.
  • Create Custom Fields.

Payroll Information:

  • Create Payroll Schedule.
  • Select Pay Frequency.
  • Enable Direct Deposit.
  • Add Tax Information also.
  • Set Sick/Vacation Days Policies.
  • Choose Employee Pay Rate.
  • Add any deductions or company contributions.

Employment information:

  • Add Hire Dates and time also.
  • Select Employment Type.
  • Choose Full-Time or Part-Time.
  • Mark Exempt or Not-Exempt.
  • Choose key employee status.
  • Write a job title.
  • Attach a supervisor (optional).
  • Select a department and domain also.
  • Write a description (optional).
  • Add target bonus (optional).
  • Record any leave of absence information.
  • Enter termination details (if applicable).
  • Save your employees.

Finally, you can click the blue “OK” button at the bottom of the screen to save your employees.

You can check your employee list or go back to the Employee Center to make sure your employee is saved correctly. Repeat this process as necessary until all of your employees (and previous employees) are successfully added to your QuickBooks account. You can also set up employee default in QuickBooks if you don’t know how to set up employee default don’t panic in below I can provide the steps that you use in your QuickBooks.

Set up Employee default in QuickBooks:

When you appoint an employee, you should specify a payroll item in that employee’s profile. It tells amounts to add QuickBooks to an employee’s paycheque. Because most employees share the same payroll income and deductions, instead of manually providing common payroll items to each employee you set up, your payroll preference to assign the default set of payroll items to all new employees.

To enter employee default:

  1. Click Edit > Preferences.
  2. Click Payroll & Employees.
  3. Press on the Company Preferences tab.
  4. Press on the Employee Defaults button.
  5. Add or make changes to the employee default profile.
  6. Click OK to save your changes.


In this blog, you can find how to create a new employee in QuickBooks. I hope my information is useful for new QuickBooks User. If you want to get more detail about QuickBooks and our Support services so, call on our QuickBooks Support Phone Number.

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