How To Set Up And Assign Employee Work Location In QuickBooks Online

Last Updated on January 13, 2021 by Editorial Team

You know that if your employees work in a different location other than their primary company work location then they may need to account for the additional taxes. But before this, you should have the knowledge about how to set up the additional work location in your company file and how to update about the employee that which employee will work there. 

Even with the help of this, all your Payroll taxes will be managed correctly, and you can easily get the payroll liability balance report. So, first, we will learn how to create a new work location.

But if you say that your employee is working from home then you have to enter the work location, in this condition it depends. You need to check with your local city and state governments to see and know what applies to you. But if your new work location is in the new state then an employee who doesn’t have to work in your primary work location state is then subjected to taxes such as state unemployment insurance if the state they are working for. Here, our services calculate the Payroll taxes for each state your employees are working in.

Procedure to Create New Work Location

For creating a new work location, here are some steps for QuickBooks Online Payroll Enhanced, QuickBooks Online Payroll Full Service, QuickBooks Online Payroll Core, Premium and Elite, Intuit Online Payroll Enhanced, and Intuit Online Payroll Full Service is given below:

Steps to Create Work Location in QuickBooks Online Payroll Enhanced

If you want to create a location in QuickBooks Online Payroll Enhanced then you have to follow the steps which are discussed below:

  • First, you have to go to the setting and then select Payroll settings.
  • In this step, you have to go to the company and account section and from there you have to select the work location.
  • Then you have to click on add a work location.
  • Now, you need to enter the work location address.
  • And at last, you have to click on the save or ok.

Steps to Create Work Location in QuickBooks Online Payroll Full Service

If you want to add a work location in the same state then you can follow the steps which are discussed below but if you want to add a work location in a new state that you need to contact QuickBooks for help.

  • First, you select the worker’s menu, and then you have to click on employees.
  • In this step, you have to select the employee’s name.
  • Then, you have to click on the edit option which is next to the employment.
  • After then, you have to select the work location from the dropdown menu and then you have to click on the new work location.
  • Now you have to enter the work location address.
  • And at last, you have to click on ok and at last click on done.

Steps to Create Work Location in QuickBooks Online Payroll Core, Premium and Elite

If you want to add a work location in the same state or in a different state then you can do that in the employee profile. When you will add it to one of your employees then you can assign it to your other employees.

  • First, you select the worker’s menu, and then you have to click on employees.
  • In this step, you have to select the employee’s name.
  • Then, you have to click on the edit option which is next to the employment.
  • After then, you have to select the work location from the dropdown menu and then you have to click on the new work location.
  • Now you have to enter the work location address.
  • And at last, you have to click on ok and at last click on done.

Steps to Create Work Location in Intuit Online Payroll Enhanced

If you want to create a location in Intuit Online Payroll Enhanced then you have to follow the steps which are discussed below:

  • First, you have to click on setup.
  • Then, you have to go to the company and account section and then you have to select a work location.
  • In this step, you have to select add a work location.
  • Now you have to enter the work location address.
  • And at last, you have to click save.

If you want to add a new work location for Intuit Online Payroll Full Service then you have to contact the QuickBooks team for setting it up.

Procedure to Assign Employees to New Location

If you talk about the local taxes, then they are based on where the employee is working or living. If you assign an employee work location then you have to choose the local taxes that are applied. For assigning employees to the new work location in QuickBooks Online Payroll and Intuit Online Payroll you need to follow the steps mentioned below:

Steps to Assign Employees to Work Location in QuickBooks Online Payroll 

Here are the steps for assigning employees:

  • First, you have to select the worker’s menu and then you have to click on the employee’s option.
  • Now, you have to click on the employee’s name.
  • Then, you have to click on the edit option which is next to the employment.
  • After then, you have to select the work location and then you have to click on the location which you want.
  • At last, you have to click on done.

Steps to Assign Employees to Work Location in Intuit Online Payroll 

Here are the steps for assigning employees:

  • First, you have to select the employee’s option.
  • Now, you have to click on the employee’s name.
  • Then, you have to click on the edit option which is next to the employment.
  • After this, you have to select the correct work location from the work location.
  • At last, you have to select ok or save.

You should be known with one thing that QuickBooks Payroll does not support roaming employees. A roaming employee is a person who used to change his work location state multiple times during the course of a year. QuickBooks system uses to support only one work location state changed in a year.

What can be done if the company have 10 or more employees working offsite

If the company is having 10 or more employees who are working at locations other than your principal worksite then you need to file the multiple worksite reports that are MWR.

Here the state that requires you to report on the standard form MWR is California, Colorado, Florida, Georgia, Lowa, Kansas, Louisiana, Maine, Minnesota, Montana, Nevada, New Hampshire, New Jersey, New York, North Carolina, North Dakota, Ohio, Oregon, Vermont, Virginia, and West Virginia.

You can have a form from the department of labor in the state where your business is located.

Steps to Complete the MWR Form

Here are the steps discussed for completing the MWR forms in QuickBooks Online Payroll Enhanced and in Intuit Online Payroll.

Steps to Complete MWR form in QuickBooks Online Payroll Enhanced 
  • First, you have to select the reports and standards.
  • Then you have to enter the name of the employee.
  • At last from the search bar, you have to enter the multiple worksites and then this report will be applied only after when you will be entering multiple work locations.
Steps to Complete MWR form in Intuit Online Payroll
  • First, you have to select the reports.
  • Then you have to go to the employer report section and from there you have to select multiple worksites and then this report will be applied only after when you will be entering multiple work locations.

Final Words

Hope the article is helpful for creating, assigning the employees in the new work location in QuickBooks Online Payroll Enhanced, QuickBooks Online Payroll Full Service, QuickBooks Online Payroll Core, Premium and Elite, Intuit Online Payroll Enhanced, and Intuit Online Payroll Full Service, etc. If in case after following these steps your error is not solved or you are having any query at that time you can contact QuickBooks ProAdvisor and can get a quick and best solution to your issue.

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