Undeposited Funds In QuickBooks?

Undeposited Funds is a by default account in QB that records funds from payments to your company until you deposit them to your bank account. You can’t deposit funds straightly to undeposited funds in QuickBooks, as it is a temporary account. One can deposit the funds in a single transaction after receiving your deposits to your bank account. The benefits to a lump sum payment are that your payments transactions are still listed in the account registration, but you only have to check the lump sum deposits when reconciling transactions with your bank payment statements.

How It Works?

  • Firstly, Create and send invoices, and then record sales receipt. 
  • Now receive payments from your customers 
  • Record the payments in the Undeposited Funds Account 
  • Then use Make Deposits to group multiple payments into a single deposit in the check register.

How To Track Funds As Undeposited Funds In QuickBooks?

Records are the most essential things in the business because they allows you to track yourself with different options. Earlier your record, your funds assure you insert your transactions or activities into QuickBooks the direction your bank does. That’s is if you record a group of funds as a particular payment, you have to do the same. This guarantee that your online registration on QuickBooks for QB online, undeposited funds report is the same as your monthly bank payment statement. Under the easy and simple directions involved:-

  • In QB, Press on the Plus (+) icon and gif at the top and then choose to receive payments.
  • Fill in the consumer information and the date the payment was made.
  • Then select the payment directions.
  • Insert the check number in the field labeled reference number.
  • The press on the “Deposit to “ button and choose undeposited funds from the drop-down menu list.
  • Then press on save and then click the close button.

Once you follow the above directions perfectly, you would have successfully recorded your payments as undeposited funds.

Insert The Payment Transactions Within Undeposited Funds

  • Press the “Lists” menu, and choose the “items”.
  • Choose the kind of payment from the “type” drop-down menu, and then join any additional information for the transaction.
  • Press the “ Account” drop-down menu, choose “ Undeposited Funds”, and then click “OK”.

Deposit Undeposited Funds

  • Press the “Banking” menu, and then choose “Create Deposits”. 
  • Choose the payments from undeposited funds that you require to deposit. If the “Payments to deposit” window doesn’t access automatically, press ”Payments” on the “Make Deposits” window. Press “Ok”.
  • Press the “deposit to” drop-down menu and choose the bank account you need to utilize for the deposit.
  • Insert the date in the date field area, and then, if the applicable insert any additional payments to deposit that did not come from the Undeposited Funds Account.
  • Press “Print,” choose the option to print a deposit receipt and then press” Print”. 
  • Press “OK” to save the payment transaction. Received the deposit receipt to the bank and deposit the funds into the bank account. 

Clear Up Undeposited Funds Account In QuickBooks?

In a matter of failure when recording your undeposited funds in Quickbooks, or you have made an account transaction without matching it with the received payment, and you have to clean it up. Following some useful and simple directions to follow to achieve that without any mistake

If the changes are made as part of a review that is noticed, begin through –

  • Moving to the menu bar and then press on “ Accountant”.
  • Then choose consumer data review from the drop-down.
  • Below the account receivable group. Press on the clear-up undeposited funds.

Nevertheless, if the changes are not part of a dating review, begin by 

  • Moving to the menu bar and then press on an accountant.
  • Press on consumer data review and choose to clear up undeposited funds QuickBooks.

Characteristics 1:- Keep Payments into the Undeposited Funds Account              

Payments Below Treated and running with QB payments:

If you process invoice payments through QuickBooks Payments for QuickBooks Desktop, QB receive care of everything for you. You don’t require to combine payments or move on then to an account.

Characteristics 2:- Invoice Payments you Process outside of QuickBooks

When you follow the data workflow to receive payment for an invoice, QB automatically keeps them into undeposited funds. Move on to characteristics 2 and deposit the payments.

Characteristics 3:- Sale Slip for Payments your process outside of QuickBooks 

By default, QB keeps sales receipts payments into the undeposited funds’ account. All you have to do is make a sales receipt and QB manages the rest. 

  • If you do rather choose which account you keep payments into:
  • Move to the Edit Menu option and then choose Preferences.
  • Choose Payments from the lists. Then move to the Business Company Preferences tab 
  • Then choose and uncheck the utilize Undeposited Funds as a lack deposit to account checkbox.
  • Choose OK.
  • And now can choose an Undeposited Funds or another account each some time you make a sales receipts.
  • On to the Homepage, choose to create sales receipts.  
  • Then choose the customer from the Customer drop-down menu option.
  • From the Deposit to the drop-down menu option, choose Undeposited Funds.
  • Complete fill out the rest of the form.
  • Choose to save & Close option or Save and New. 

Characteristics 4:- Create a Bank Deposit 

With your deposit receipts in your hand, you can record and hold a bank deposit and combine the payments in QB. All payments in the undeposited funds account automatically interface in the bank deposit window.

Utilize your deposit receipt to decide how to add and join within the payments.

Characteristics 5:- Review your Undeposited Funds Account

It’s awesome to periodically check your Undeposited Funds account and clear out any payments waiting to be gone.

  • From the list menu option, choose Chart of Accounts.
  • Then Right-click Undeposited Funds and choose QB: Undeposited Funds.
  • From the dates drop-down menu option, choose All.
  • Choose the Customize Report
  • Choose the Filters tab option, Scroll down the Filter list and choose Cleared.
  • In the Cleared section, choose No, ten Choose OK.

How to correct Undeposited Funds?

  • First of all, navigate to + sign
  • Then click on the Bank deposit. 
  • Now you have to enter the customer payment to that account but not deposited.
  • After that, you have to locate the deposit and update the deposit with the customer payment 
  • Remove the line item that is in the account and was reconciled.


In this blog, we have discussed how an individual can deal with undeposited funds in QuickBooks like how to record and clear out undeposited funds in QuickBooks. Here are some easy characteristics that will be helpful to you in solving your query. If you want more discussion on this topic, please call at our QuickBooks support number and talk to a well-trained expert.

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