How To Download QuickBooks (Steps for Installation & Activation)

How To Download QuickBooks In Simple Steps

Last Updated on February 16, 2021 by Editorial Team

QuickBooks is accounting software that is developed and marketed by an official website that helps millions or thousands of tasks with the help of QuickBooks tools. It is the best suite for small and medium businesses and for those who have a product-based business that has complex inventory tracking. So, you should download QuickBooks.

QuickBooks has been the most stable option for all types of business owners. It offers the best facilities for accounting and maintenance of all business accounts. However, QuickBooks is the most outstanding accounting software that always comes with new features and different advances in its version. It is an ideal tool for all types of companies, whether small, large, or medium.

What are the Products of QuickBooks

QuickBooks are divided mainly into two parts QuickBooks Desktop and QuickBooks Online. In QuickBooks Online, users use to open the product of the QuickBooks with the help of the browser and they don’t need to download or install it.

But in QuickBooks Desktop users use to download it in a system and then use it accordingly even their work is more secure and save in QuickBooks Desktop. Before downloading the desktop, it is very important to know three QuickBooks products that you will download in QuickBooks.

1. QuickBooks Enterprise

QuickBooks Enterprise is financial software that is created to help you manage your accounting and business needs efficiently and easily. It comes with functionality to manage accounting, payroll, payments, inventory, and more. It facilitates the management of your business from start to finish. 

2. QuickBooks Pro

QuickBooks Pro is software that is designing to help you and handle your accounting and business needs with ease. That comes with the functionality to handle QuickBooks account, payments, inventory, payroll.

3. QuickBooks Premier

QuickBooks Premier is software that comes with the functionality to manage accounting, payroll, payments, inventory, and more. Basically, QuickBooks Premier is relatively for small businesses and organizations.

Procedure to Download, Install and Activate QuickBooks Desktop

Here you will find the step for downloading, installing and activating the QuickBooks Desktop easily.

Steps to Download QuickBooks Desktop

For downloading QuickBooks Desktop in your system you need to follow the steps which are discussed below:

  • Firstly, you need to choose the product which you want to download from QuickBooks Desktop, QuickBooks Online, QuickBooks Self-Employed, and QuickBooks Accountant.
  • After choosing one product, you need to select the country for which you are finding.
  • Now, you need to select the product which you want to download like a pro, premier, enterprise, etc.
  • When you will be done with it now you need to select the version that which version you want to download of the QuickBooks Desktop.
  • In this step, you have to click on search.
  • Now, you can able to see the page where you can able to see three steps as select your product, how to install QuickBooks Desktop, and how to activate my QuickBooks Desktop.
  • In this, you have to click on select your product and then there you can able to see the downloading option.
  • Now, you have to click on the downloading option and the product which you have selected or want to download will start getting downloaded.

How To Install QuickBooks in Our Systems

Here are various steps by which you can able to install the QuickBooks Desktop easily:

Steps to Prepare the QuickBooks Desktop for Installing

For installing first step is to prepare the QuickBooks Desktop for installing:

  • Firstly, you have to be sure that the computer should meet the system requirements.
  • Then save the file somewhere where you can easily find it like a windows desktop.
  • Now, you have to follow the onscreen instruction. But if you require to find your product or license number then you can follow the steps which are discussed below:
    • For QuickBooks Desktop (QuickBooks Pro, QB Premier, or QB Enterprise)
      • First, you need to open the QuickBooks Desktop.
      • Then you have to press the F2 key with the help of your keyboard.
      • After that you have to look for the product name, product number, license number which is present in the product information window.
      • In this step, you have to see for your release which is present at the end of the product name.
      • At last, you have to see your version in the version used on file. This will be the sorted list by date with the oldest version present at the top and also the most recent presentation at the bottom.
    • For QuickBooks Basic and Enhanced Payroll for QuickBooks Desktop
      • First, you need to open the QuickBooks Desktop.
      • After that, you have to go to the employee’s menu and then you have to click on the Payroll center.
      • At last, you have to click on the Payroll option and you can able to see your version in the subscription statuses window.
    • For QuickBooks Desktop for MAC
      • Firstly, you have to open the QuickBooks for Mac.
      • Then you have to go to the help menu.
      • And at last, you have to click on the product information.

Steps to Install QuickBooks Desktop

For installing the QB Desktop you have to :

  • Firstly, you have to open the file QuickBooks.exe.
  • After then you need to follow the instructions which are present on your screen and then you need to accept the software license agreement and then finally you have to click on next.
  • At last, you need to enter your product and license numbers and finally you have to click on next.

Steps to Find the Correct Install type is good for you

There are two options that are present with you when you install QuickBooks. You can do the express install, custom, and network.

Express Install

If you are a first-time user or reinstalling the QuickBooks or you are going to use QuickBooks on one computer but you are not a part of a network of computer then:

  • Firstly, you need to click on the express option and then you have to click on next.
  • After that, you have to click on install option.
  • At last, when you will be finishing, you need to click on open QuickBooks.
Custom and Network Install

If you are installing the QuickBooks other than the default location or you are hosting your QuickBooks company file on a server or you are setting for multi-user network then:

  • Firstly, you have to click on the custom and network option and then click on next.
  • After that you have to click on that option which will be defining you how you will be using QuickBooks.
  • In this step, you have to click on the change the install location.
  • Now you need to click on browser for deciding where to put your QuickBooks folder ( most people use to keep it in the program folder).
  • After that you have to click on next for starting the installation.
  • At last, when installation will get finish you have to click on open QuickBooks.

How To Activate Your QuickBooks Desktop

When you have installed the QuickBooks Desktop after that you need to activate it before you start doing work. QuickBooks will be showing message to you for activating but yes you can also activate it manually as:

  • First, you have to open QuickBooks.
  • After that, you have to go to the help menu and from there you have to click on the activate QuickBooks Desktop.
  • At last, you have to follow the steps on the screen for verifying your information.

After that your QuickBooks Desktop is activated and you are ready to work on it.

Comparison Chart of QB Pro, QuickBooks Premier, and QB Enterprise

Features AvailableQuickBooks ProQuickBooks PremierQuickBooks Enterprise
The maximum user allowThere are 3 maximum usersThere are 5 maximum usersThere are up to 50 maximum users
Management of sale taxAvailableAvailableAvailable
Management of InventoryAvailableAvailableAvailable
Multiple Current SupportAvailableAvailableAvailable
The specific version of IndustryNot AvailableAvailableAvailable
Sales ordersNot AvailableAvailableAvailable
Bills of materialNot AvailableNot AvailableAvailable
Accountant toolboxNot AvailableNot AvailableAvailable
Switch to another editionNot AvailableAvailableAvailable
Transaction deletedNot AvailableNot AvailableNot Available
Management of fixed assetsNot AvailableNot AvailableAvailable
Reminders for automated paymentAvailableAvailableAvailable
Management of receiptAvailableAvailableAvailable
Receipt of customized paymentsAvailableAvailableAvailable
Creation of customer groupAvailableAvailableAvailable
Label prices of barcodeNot AvailableNot AvailableAvailable
Cost landedNot AvailableNot AvailableAvailable
Report detailsThere are more than 100 reportsThere are more than 150 reportsThere are more than 150 reports, advanced inventory
Manage payable or receivable accountsAvailableAvailableAvailable
Purchase order/ invoices are createdAvailableAvailableAvailable
Payments and deposits are recordedAvailableAvailableAvailable
Financial reports are generatedAvailableAvailableAvailable

What are the Features of QuickBooks Software

Before going further you should know the features of QuickBooks as it will help you in knowing more about the QuickBooks software:

  • You can track and manage your business works from anywhere at any time.
  • QuickBooks allows you to organize and manage your business from your PC, tablet, or mobile phone at your fingerprint.
  • You can track and records all your expenses with it.
  • With the help of the QuickBooks Online mobile app, you can keep taking photos of your receipts for future use.
  • It makes business forms for you and sends them.
  • You can make sales receipts and custom invoices that can be sent in a few minutes.
  • It can estimate the performance of your organization.
  • QuickBooks can help you to know the overall performance of your business. 
  • It uses to manage your cash flow.
  • You can manage your bills from the vendors and create payments before ending of the due date. 
  • QuickBooks helps to set up a recurring payment schedule.
  • It provides the facility to work with your colleagues.
  • It provides sign-in service to your accountant, colleagues, or bookkeeper into QuickBooks cloud-based platform to use your information.
  • You are provided authority for secure access to information.
  • It safeguards your vital using updated and advanced technologies. 
  • It uses to keep backs up your data automatically for further use.


QuickBooks Desktop is considering one of the best accounting programs that have benefit small and medium businesses. Every year, intuit introduces a new version of the application with new and improved features. However, the new version must be download and then install on the system.

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